What Is Task Intelligence And Can We Decompose Every Job For AI?

There’s a big flurry of interest in Job-Task Analysis (an old discipline) to break down jobs into tasks, categorize and inventory these tasks, and then “Voila,” you can build AI agents to automate these tasks.

It sounds like a great idea. So data providers like Lightcast, Draup, SAP (TechWolf), Reejig, and Workday (using Stanford data) are busy building these huge “Job-Task” data sets so you can now look at your company or department as a “basket of tasks” and apply AI to build just the right agents to streamline work. (And also make decisions like centralizing some tasks or building better learning to cross-train people for such tasks.)

As you’ll hear me describe, this kind of work is extremely valuable for regulated, structured, safety-related, and operational jobs. If we know that every airline pilot has to master the task of “lowering landing gear at the right speed and time” it makes perfect sense for the aircraft to do this (or tell the pilot) automatically.

Similarly if every sales person has to update Salesforce in a 2 minute “task” we should build an agent to do it accurately. So there are task automation opportunities in every business area, every function, and every job.

The challenge is that these “tasks” don’t always stand alone: they’re related to broader job roles and business processes. So taking an inventory of tasks is great (we know all the tasks an HR Business Partner does, for example), but we have to think strategically about which of these are suited for AI, which are suited for regular IT automation, which could be outsourced, and which are very “context sensitive” and may need to be treated differently.

In our interviews with clients we find a hierarchy to this work. First, what is the business goal for this job or work? Second, what are the broader product, service, or customer outcomes we’re trying to achieve? Third, what are the steps or tasks and are they “rigid or mandatory” or are they “judgemental and optional?” Fourth, how do these individual tasks relate or chain together? And Fifth, what human or technical or judgement skills are needed?

In other words, just listing the tasks and knowing the “size” of each is not enough. We really do need to re-engineer these things in the context of outcomes, customers, important workflows, and the subtlties of “doing the task well.” And when this is done well we can use it for recruiting, training, performance management, and AI agent development.

What we want to prevent is a project to